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Vancouver Island University mailing address

To mail VIU, a public university in Nanaimo, send your letter to Vancouver Island University, Records Dept. — Transcript Requests, 900 Fifth Street, Nanaimo, BC V9R 5S5. Vancouver Island University (VIU) is a public university based in Nanaimo, British Columbia, with campuses in Nanaimo, Duncan (Cowichan), and Powell River. Use it for correspondence, admissions or application documents, and official transcripts. Add your return address if you'd like a reply, and confirm the office address on VIU's official contact page before anything deadline-driven.

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Mailing address

Verified August 2026

Records Department (Nanaimo campus)

Vancouver Island University
Records Dept. — Transcript Requests
900 Fifth Street
Nanaimo BC  V9R 5S5

Official transcripts and admission documents, in a sealed institutional envelope, to the Nanaimo campus Records Department.

Mail a letter to VIU

No printer, envelope, or stamp — we print and mail it the next business day.

Sources

Addresses verified August 2026 against official sources. Always confirm on the official site before time-sensitive filings.

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Key facts

  • Official transcripts and admission documents, in a sealed institutional envelope, to the Nanaimo campus Records Department.
  • Add an attention line (e.g. "Office of Admissions" or the registrar) so your mail reaches the right office.
  • Vancouver Island University (VIU) is a public university based in Nanaimo, British Columbia, with campuses in Nanaimo, Duncan (Cowichan), and Powell River.
  • Admissions and registrar offices sometimes use a PO box that differs from the campus street address — confirm before a deadline.
  • A student living in residence has their own campus mailbox address, which is different from the office address above.
  • PostPal prints your letter and mails it for you — no printer, envelope, stamps, or post office trip.

How to send your letter

  1. 1

    Confirm which office you need

    Address your letter to the specific office or person you need — for example "Office of Admissions", the registrar, a department, or a student's name and residence. An attention line keeps it from sitting in a general mailroom.

  2. 2

    Prepare your letter or documents

    Include any student or applicant ID, application or reference number, and your return address so the office can respond. For official transcripts or forms, follow the school's stated format and enclose anything they ask for.

  3. 3

    Address it correctly

    First line: Vancouver Island University. Next: Records Dept. — Transcript Requests. Then the street: 900 Fifth Street. Then the city line: Nanaimo BC V9R 5S5. Double-check the office address above against the school's contact page for anything deadline-driven.

  4. 4

    Send it with PostPal

    Write or upload your letter to PostPal with the address above prefilled. We print it, add your return address, and mail it for you — no printer, envelope, stamps, or trip to the post office.

Common questions

What is VIU's mailing address?

Vancouver Island University, Records Dept. — Transcript Requests, 900 Fifth Street, Nanaimo, BC V9R 5S5. Official transcripts and admission documents, in a sealed institutional envelope, to the Nanaimo campus Records Department. Confirm the office address on VIU's official contact page before anything deadline-driven — admissions and registrar offices sometimes use a different PO box.

Where do I mail admissions or application documents to VIU?

Send them to the admissions office. Use the address above and add an attention line such as "Office of Admissions". Include your applicant ID or Common App / application number, and mail well ahead of the deadline — the postmark or receipt date is what counts.

How do I send an official transcript to VIU?

Official transcripts usually go to the admissions or registrar office in a sealed envelope from your prior school. Address it to VIU at the office above (or the registrar, if given), and check whether VIU also accepts secure electronic transcripts — many do.

Can I mail a letter to a student living at VIU?

Yes, but a student in residence has their own campus mailbox address (residence hall + room or mailbox number), which is not the same as the office address above. Ask the student for their exact residence mailing address; the school's housing or mail-services page also explains its format.

Will someone read my letter or write back?

University offices route incoming mail to the right team, so a correctly addressed letter does get handled — but a personal reply isn't guaranteed. Including your return address, an ID or reference number, and a clear request gives you the best chance of a response.

How do I mail VIU a letter without a printer?

Write or upload your letter to PostPal with the address prefilled. We print it, add your return address, and mail it for you — no printer, stamps, or post office trip needed.

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