Landlord Repair Request Letter Template Canada - Tenant Rights

Request repairs from your landlord with our free Canadian letter template. Know your tenant rights and document maintenance issues properly. Legal format ready to send.

Sample Landlord Repair Request Letter

[Your Name]
[Your Address/Unit Number]
[City, Province, Postal Code]
[Your Phone Number]
[Your Email]

[Date]

[Landlord's Name / Property Management Company]
[Landlord's Address]
[City, Province, Postal Code]

RE: Repair Request for [Property Address, Unit #]

Dear [Landlord's Name],

I am writing to formally request repairs at the above-referenced rental property, where I am a tenant under a lease agreement dated [lease start date].

DESCRIPTION OF ISSUE(S):
The following maintenance issue(s) require attention:

1. [Issue #1: Describe the problem in detail]
   • Location: [Where in the unit]
   • First noticed: [Date]
   • Impact: [How it affects habitability, safety, or use]

2. [Issue #2, if applicable]
   • Location: [Where in the unit]
   • First noticed: [Date]
   • Impact: [How it affects habitability, safety, or use]

PREVIOUS COMMUNICATION:
I previously reported this issue on [date(s)] via [phone call, email, in-person conversation]. As of today, the repair has not been completed.

LEGAL CONTEXT:
Under [your province]'s Residential Tenancies Act, landlords are required to maintain rental properties in a good state of repair, fit for habitation, and compliant with health, safety, and housing standards. The issue(s) described above affect [habitability/safety/compliance].

REQUESTED ACTION:
I respectfully request that these repairs be completed within [reasonable timeframe, e.g., 14 days] of the date of this letter. Please contact me at [phone/email] to schedule a time for the repair work to be done.

If repairs are not completed within a reasonable timeframe, I may need to explore remedies available under the Residential Tenancies Act, including [filing a complaint with the Landlord and Tenant Board / contacting municipal property standards / other applicable remedy].

I trust we can resolve this matter promptly. Thank you for your attention.

Sincerely,
[Your Signature]
[Your Printed Name]

Enclosures: [Photos of damage, previous correspondence, etc., if applicable]
CC: [Property manager, if different from landlord]

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