How to Send Registered Mail Online in Canada (2026)

• Registered mail is Canada Post's proof-and-tracking service. It creates a record that you sent the item and lets you track it to delivery.
• You no longer need the post office. PostPal sends registered mail online — write or upload, pay, done.
• You get a tracking number by email in 2–3 business days. Once your letter is registered with Canada Post, we send you the code and a tracking link.
• Signature on delivery is optional. Add it for legal, tax, or official documents where you want confirmation someone received the letter.
• It's for domestic Canadian mail. Registered Mail applies to letters sent within Canada.
• Use it when timing and proof matter. Legal notices, demand letters, CRA correspondence, and landlord/tenant notices are the classic cases.

Registered Mail is a Canada Post service that adds a mailing record and delivery tracking to a letter. In plain terms: it creates evidence that you sent the item and lets you follow it from the moment it enters the mail stream until it's delivered.

Regular mail is fast and cheap, but invisible. Once it leaves your hand there's no record it existed and no way to prove when — or whether — it arrived. Registered Mail closes that gap. You get a tracking number tied to the item, delivery is recorded, and you can add a signature requirement so there's confirmation the letter was handed over.

That's why registered mail is the go-to for anything where a date or a delivery could later be disputed. It turns "I'm pretty sure I mailed it" into "here's the tracking number and the delivery record."

Yes. You can send Canada Post Registered Mail entirely online — no printer, no envelopes, no lineup. This is the part most people don't realize: registered mail traditionally meant filling out a form at the counter, but you can now do the whole thing from your phone.

With PostPal, you write your letter (or upload a PDF or document), enter the Canadian address you're mailing to, and select Registered Mail on the first screen. We print your letter on quality paper, send it by Canada Post Registered Mail, and email you the tracking number once it's registered — typically within 2–3 business days. If you need it, tick signature on delivery and Canada Post will collect the recipient's signature.

The result is the same proof and tracking you'd get at the counter, without the trip.

1. Start your letter. Go to PostPal's send page. On the first screen you'll see the Registered Mail option — check it, and add signature on delivery if you want it.
2. Enter the addresses. Add the recipient's Canadian address and your return address. Registered Mail is for domestic mail within Canada.
3. Write or upload your letter. Type it in the editor, paste it, or upload a PDF or document (a demand letter, a form, a signed notice).
4. Review and pay. You'll see the total — the $6 letter plus the flat $25 registered-mail add-on — before you confirm. Pay by card.
5. We mail it and send your tracking number. We print, seal, and send your letter by Canada Post Registered Mail, then email you the tracking number within 2–3 business days so you can follow it to delivery.

Send registered mail online →

With PostPal, registered mail is a flat $25 add-on on top of the $6 letter — so $31 all-in for a domestic registered letter, printed, mailed, and tracked, with nothing else to buy.

Here's the honest comparison. If you did it yourself at the post office, Canada Post's registered-mail option runs roughly $12–13 on top of postage, so you're looking at around $14 in postal charges — plus the printer, paper, envelope, and the trip to the counter. PostPal costs more per item, but it's everything done from your phone in a few minutes: no printer, no supplies, no lineup, and the tracking number lands in your inbox.

For the kinds of letters people actually send registered — legal notices, disputes, government forms — the few extra dollars usually matters far less than getting it out the door today with proof attached.

You get your tracking number by email within 2–3 business days. Once your letter is registered with Canada Post, we send you the Canada Post tracking code and a link so you can follow the delivery yourself — the same tracking you'd get if you'd stood at the counter.

Signature on delivery is an optional add-on. Turn it on when you check Registered Mail, and Canada Post will collect the recipient's signature as confirmation that someone received the letter. It's the strongest everyday proof you can attach to a mailed document, which is why it's recommended for legal, tax, and official correspondence.

If you don't need a signature, plain Registered Mail still gives you the mailing record and delivery tracking — enough for most situations where you simply need to show what you sent and when.

You need registered mail whenever a letter's date or delivery could be challenged later. Most mail never needs it — but a handful of situations almost always do:

• Legal notices and demand letters. A demand letter for an unpaid invoice or a cease-and-desist carries more weight — and a paper trail — when it's registered.
• CRA and government correspondence. Filing a CRA notice of objection or other time-sensitive government forms where you need proof it was sent on time.
• Landlord and tenant notices. Serving a tenant notice or giving notice on a lease, where the delivery date can decide the outcome.
• Contract cancellations and disputes. Cancelling within a deadline or disputing a charge, where "I sent it in time" needs to be provable.

If you only need to show you sent something (not that a specific person received it), a dated copy and a mailing confirmation may be enough — see how to keep proof you sent an important letter. When the stakes are higher, registered mail with signature on delivery is the stronger choice.

Choose based on how much proof the letter needs:

• Regular mail — everyday letters and cards. Cheapest and fastest, but no record and no tracking. Fine when nobody will ever question it.
• Registered Mail (no signature) — a mailing record plus delivery tracking. Right when you need to show what you sent and follow it to delivery.
• Registered Mail with signature on delivery — everything above, plus confirmation someone signed for it. The strongest everyday proof, for legal, tax, and official documents.

When in doubt for an important document, registered mail is the safe default: the cost is small next to the consequences of a missed deadline or a "we never received it."

Send registered mail online with PostPal →